Hickory Hill Swim and Tennis Club

04/24/2026

Hello Members!

We still need several Volunteers for spring clean up and club prep to have the club ready for the Summer!

Check the different dates and how to sign up below for Pool cover removal/ furniture set up, Cleaning the Gate house and Tennis court set up.

Hickory Hill Swim & Tennis Club

Summer fun is just around the corner!

*Pool prep Volunteers:

We need more for more able-bodied volunteers to help with pool opening preparations on Sunday, April 26th starting at 9:00 AM. Tasks will include removing the pool cover and unpacking pool furniture.

Volunteers should be comfortable lifting heavier items (approximately 15–25 lbs).

This is a great opportunity to earn your mandatory volunteer hours while helping get the club ready for the season!

If you plan to attend, please RSVP via text or email:

Brett Carlsen (Pool VP)
716-393-0901
[email protected]

*Gate House Prep Volunteers: 5/2/26

We need volunteers on Saturday 5/2/26
9 am-1pm to help open and clean the Gate House. Click the link to sign up:
https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-63743227-gate

*Tennis Court Clean Up and set up 5/2/26
Saturday, May 2 | 9:00 AM - 1:00 PM
Tennis courts cleanup, installation of nets and windscreens
Click the link to sign up

https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-63252734-hickory

Please review the available slots below and click on the button to sign up. Thank you!

04/11/2026

Hickory Hill Swim & Tennis Club Announcement
Volunteers needed!
Summer fun is just around the corner! ☀️

We are looking for 15–20 able-bodied volunteers to help with pool opening preparations on Sunday, April 26th starting at 9:00 AM. Tasks will include removing the pool cover and unpacking pool furniture.

Volunteers should be comfortable lifting heavier items (approximately 15–25 lbs).

This is a great opportunity to earn your mandatory volunteer hours while helping get the club ready for the season!

If you plan to attend, please RSVP via text or email:

Brett Carlsen (Pool VP)
📱 716-393-0901
📧 [email protected]

We appreciate your support and look forward to seeing you there!

03/30/2026

Hello Members...

🌷 Spring Cleanup at Hickory Hill Swim & Tennis Club 🌷

Summer fun at the club is just around the corner, and we need your help to get everything ready for the season!

Spring cleanup is one of our busiest (and most important!) times of the year. A 4-hour volunteer commitment is recommended and makes a big difference in preparing our beautiful club for opening day.

Below are clean up dates and a link to sign up.

Volunteer Opportunities:

🗓 Saturday, April 18 | 9:00 AM – 1:00 PM
Leaf and branch removal around the pool and club grounds.

https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-63250863-hickory

🗓 Saturday, May 2 | 9:00 AM - 1:00 PM
Tennis courts cleanup, installation of nets and windscreens

https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-63252734-hickory

We will have more dates for Spring Volunteer clean up coming soon. Whether you’re a longtime member or new to the club, this is a great way to achieve you mandatory volunteer hours, meet others, enjoy some fresh air, and help make Hickory Hill shine for the summer season.

Thank you in advance for your time and support—we can’t wait to see you there!

☀️ Let’s get the club ready for another amazing summer! ☀️

Best Regards

Erik Jensen VP of Communications

Please review the available slots below and click on the button to sign up. Thank you!

03/23/2026

The Summer season will be here soon! Hickory Hill Pool & Tennis Club – 2026 Season Invoicing Update

To get us prepared for the 2026 season we want you to be prepared for upcoming dues and updates. As a reminder, all memberships include a requirement of four (4) volunteer work hours each year to help maintain our club grounds and facilities. We understand that scheduled workdays may not fit every family’s availability, so members have the option to pay a fee in lieu of completing those hours.

What’s Changing for the 2026 Season

Beginning with the 2026 membership season, the work hour fee related to the 2025 season will be included directly on your annual membership invoice.

This update allows us to:

Reduce the number of invoices members receive (from two invoices down to one)
Improve bookkeeping efficiency and reduce manual processing
Simplify work hour tracking and recordkeeping
Better forecast remaining work needs and plan for contracted services when necessary
What You’ll See on Your 2026 Invoice

Work hours will appear on every membership invoice.

If you completed your 2025 work hours, your invoice will include a credit labeled:
“Price reflects a volunteer discount: $250 OFF.”
If you did not complete your 2025 work hours, the work hour fee will be included in your total membership dues as a separate line item.
If you believe you completed your work hours but do not see the credit, please email [email protected] the date and project you volunteered for so we can review and update your account.

Paying Your Invoice

When you receive your membership invoice and click “Pay Now,” you will see all charges and credits applied to your account.

Members who completed their hours will see the volunteer discount applied to their membership.
Members who did not complete their hours will see the full 2026 membership total of $1,100, plus a Skip Work Day Payment of $250.
Payment methods remain the same and include PayPal, Venmo, and debit/credit card. Payment plans (other than annual) are available through PayPal Pay Later. Please review the following link for details:
How to Pay Later with PayPal | PayPal US
https://www.paypal.com/us/money-hub/article/how-to-use-pay-later

Thank you for supporting our club and helping us improve how we serve our members. We appreciate your continued involvement and commitment to our community.

What is buy now, pay later? This convenient type of financing helps you make purchases with installments, available at checkout. Learn about PayPal’s Pay Later.

11/04/2025

Hello members,
We will need volunteers for this weekend Saturday 11/8/25 8am-10am to help rake leaves and clean up branches. If anyone has a leaf blower they could bring it would be a big help. This will be put towards your Clubs mandatory work hours. Please use the sign up link below.

Please review the available slots below and click on the button to sign up. Thank you!

10/31/2025

*LAST CALL FOR VOLUNTEERS*

Hello members,
We need more volunteers for the Clubs fall clean up tomorrow Saturday 11/1/25 9am-2pm. We will need volunteers to help rake leaves, clean up branches and water system shut down for the end of the season. Sign up link is below

* We are still seeking a 2nd VP of Grounds to help keep our club looking beautiful and running smoothly. Qualifications: General
tool proficiency Attention to detail & safety awareness Mechanical aptitude Semi-flexible schedule Team spirit If interested, please contact:
📞 John Bycina – VP of Grounds: 716-310-0143 📧[email protected]
Volunteers sign up link:
https://www.signupgenius.com/.../10C0F45A8A922A4FEC43...
Best Regards
Erik Jensen VP of Communications

10/27/2025

Hello members,
We need more volunteers for the Clubs fall clean up on this Saturday 11/1/25 9am-2pm. We will need volunteers to help rake leaves, clean up branches and water system shut down for the end of the season. Sign up link is below

* We are still seeking a 2nd VP of Grounds to help keep our club looking beautiful and running smoothly. Qualifications: General
tool proficiency Attention to detail & safety awareness Mechanical aptitude Semi-flexible schedule Team spirit If interested, please contact:
📞 John Bycina – VP of Grounds: 716-310-0143 📧[email protected]

Volunteers sign up link:

https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-59510570-hickory

Best Regards
Erik Jensen VP of Communications

Please review the available slots below and click on the button to sign up. Thank you!

09/30/2025

Fall Clean-Up Volunteers needed this Saturday 9/4, 9 AM to 2:30 PM

Hello Members,

With the nice weather expected this weekend we are asking for as many volunteers for fall clean up this Saturday 10/4/25 9am-2:30PM. We will be working on raking leaves and branches and bring them to the road for removal, tennis court work, water shut down and winterize showers & Restrooms.

This will be put towards your required member volunteer hours. Please use this link below to sign up. Thanks for you help!

Please review the available slots below and click on the button to sign up. Thank you!

09/13/2025

Hello members Volunteer reminder

🙌 Volunteers Needed!
We need our Seahorse community to come together to help close out the season.
📅 Saturday, September 13th, 2025
Pool Cover Crew
⏰ 8:00 AM – 10:00 AM
🙋 We need 10 volunteers to help cover the pool.
✉️ If you plan to attend, please RSVP to Pool VP Brett Carlsen at
📧 [email protected]

Deck & Grounds Crew
⏰ 9:00 AM – 1:00 PM
🪑 Help us put away tables, chairs, and deck equipment for the off-season.
✅ Please sign up here:
🔗 Volunteer Sign-Up Link
https://www.signupgenius.com/go/10C0F45A8A922A4FEC43-58446636-volunteers

Grounds: We are seeking a 2nd VP of Grounds to help keep our club looking beautiful and running smoothly. Qualifications: General tool proficiency Attention to detail & safety awareness Mechanical aptitude Semi-flexible schedule Team spirit If interested, please contact: 📞 John Bycina – VP of Grounds: 716-310-0143 📧 [email protected]

Please review the available slots below and click on the button to sign up. Thank you!

08/29/2025

💚💛 Hickory Hill Swim & Tennis Club Newsletter 💛💚
Seahorse Strong — End of Summer Edition

🌴 TONIGHT – Margaritaville Party
📅 Friday, August 29 | 5 PM – Close
Join us for a free end-of-summer celebration filled with island vibes, music, food, and fun!
🍔 Cheeseburgers in Paradise
🌮 Chips & Salsa Bar
🍹 Refreshing Cocktails (margarita mix provided—please bring your own beverage, no glass)
🎶 Live Island Beats + Limbo Contest
💚 Dress in your Hawaiian shirts, flip-flops, and leis—and let’s send summer off in true Margaritaville style!

⏰ Pool Hours
As summer winds down, here are the final pool schedules:
8/25 – 9/1 (Labor Day Monday): 11 AM – 8 PM
Friday, 9/5: 4 PM – 7 PM
Saturday, 9/6 & Sunday, 9/7: 11 AM – 7 PM
🌊 Official Last Pool Day: Sunday, September 7th 🌊
🎉 Social Events

🌶️ Labor Day Chili Cook-Off
📅 Monday, September 1st
⏰ Start: 2 PM | Judging: 3–5 PM
Bring your best crockpot chili recipe and compete for prizes in this tasty end-of-summer tradition!

Grounds:
We are seeking a 2nd VP of Grounds to help keep our club looking beautiful and running smoothly.
Qualifications:

General tool proficiency

Attention to detail & safety awareness

Mechanical aptitude

Semi-flexible schedule

Team spirit

If interested, please contact:
📞 John Bycina – VP of Grounds: 716-310-0143
📧 [email protected]

💛 Thank you to all our members, staff, and families who made Summer 2025 unforgettable. Let’s make these last days of the season count! 💚

08/25/2025

🌴💛💚 Hickory Hill Swim & Tennis Club Presents… 💚💛🌴
🌺 Margaritaville Night 🌺
Friday, August 29, 2025 | 5 PM – Close

Aloha, Members! 🌊☀️
join us for a free end-of-summer bash with tropical vibes, good music, and island-inspired fun!
🍔 Cheeseburgers in Paradise
🌮 Chips & Salsa Bar
🍹 Refreshing Cocktails (margarita mix will be supplied, you must bring your own beverage, no glass please)
🎶 Live island beats will keep the party going while you show off your moves in our Limbo Contest! 🌴
So throw on your bright Hawaiian shirts, flip-flops, and leis—let’s sail into Margaritaville together and send summer off in style. 🌺✨
💚💛 See you poolside, Seahorses! 💛💚