Woodland Park Association, Inc.

08/08/2026

Annual Meeting - Minutes
Saturday, August 1, 2026, 9:00 a.m. at The Distillery

1. Call to Order: Kathy Duman called the meeting to order.

2. Roll Call and Establishment of a Quorum: Bob Gottlieb reported that the members signed in at roll call and produced a quorum.

3. Approval of the 2025

Minutes: Members approved the 2025 minutes.

4. Address & Email Changes: Kathy Dahlquist will produce a list of property owners, including names, addresses, phone numbers, and email which will be sent out to members.

5. Remembrances: The Association remembered members who have passed away, including Deb Droder (Larianna Dunn Campbell’s mother), Tommy Herman (brother of the Herman siblings), and Mari.

6. New Woodland Park Residents: Kathy Duman welcomed Bill and Julie McLeod, recent purchasers of Alan Howell’s long-time family residence on Crooked Tree Lane.

7. Recognitions: The Association thanked Mike Patrick for grading the entrance to the Park during the winter and spring, and recognized Mark Scruggs for his service on the Woodland Park Board since 2017, which concluded at this meeting.

8. Committee Reports:
A. Roads – Joel Birkmeier reported on expenditures of $8,366 on snow removal and $4,175 on grading and gravel, for a total of $12,541 in services provided by Rudy Sherlund, Inc. in fiscal year 2026. This was a higher total than usual, due to the extreme snow conditions of the past winter. This total is likely to continue to increase in future years, due to continued steady increase of road usage in the park. In an attempt to stay ahead of this increasing road usage, The Association will engage Sherlund’s to bring six loads of gravel next year and grade the road four times. Joel will also work with Sherlund’s to see whether water jets can open the concrete culverts in the southeast corner of the Park to reduce spring flooding in certain areas. They will also check a culvert on the road that is sitting too high, near the Gottlieb property.
B. Grounds: – Kip Horsburgh reported on improvements in the natural appearance of the Park’s common areas. He cautioned members against creating sparks from bonfires, open burning, fireworks, etc. that could endanger the Park by creating forest fires in the dry summer season. He reminded residents that permits are needed from Clark Township on any day to do open burning, and that the Board has traditionally encouraged residents to remove fallen trees and piles of dead branches from the park, instead of burning bonfires.
C. Tree Management - Kip stated that Cloverland controls the cutting of trees within 10 feet of electric poles, and reminded residents that each is responsible for maintaining access through the tree growth along the electric feeder lines on their respective properties. Kip also reminded members to remove downed or cut-down trees. He also asked members to clean up downed tree limbs and trees on their
properties near the road, to enhance the beauty of the Park. A request was made by a resident to provide a short list of currently active tree-cutting contractors,
which is included here, as follows. This short list is not inclusive, and the board makes no comments on their effectiveness or reliability.

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ACTIVE TREE-CUTTING CONTRACTORS:

EUP TREE SERVICE
"Brock"
(906) 322-0465

BLACK BEAR TREE SERVICE
(906) 322-1667)

COMPLETE TREE SERVICE:
"ERIC"
(906) 440-8925

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Mark Scruggs also reported that new tree growth is thriving in the middle of the park since the Spruce Bud Worm attack of almost a decade ago. Most of the new green screen between roads is natural Aspen growth and the two dozen or so spruce, oak, maple and hemlock trees that were planted with generous resident donations. Consequently, we are not seeking to plant any new trees in the common areas at this time.
D. Finances - Emily Tobias reported that the Association had taken in a total of $29,400 in annual fee revenue from residents (42 fee-paying units @ $700, with no delinquencies). Despite higher-than usual snow removal charges, overall expenses came in lower than usual, allowing the Association to achieve a 2026 surplus of $11,302. As a result, this surplus, enabled the Association to build our total reserve to $36,500, which for the first time in several years, now meets our long-standing goal of maintaining a one-year cash balance in reserve.

Two requests were made by a resident:
1) to see Bank Statements and copies all invoices for expenses paid by the Association. Emily Gottlieb indicated that if the resident provides detail on any specifics in which they are interested and the time frame desired, she will arrange for the opportunity for the resident to review them.
2) to understand the procedure for dues obligations for residents owning multiple homes and unbuilt lots. The board described that the dues protocols are clearly defined in the Association’s Indenture of Restrictions (IOR) which were formally entered into 2013. The resident made a motion, which was seconded, that a committee be formed to review these protocols, for a possible recommendation to
change them. Following a discussion of the lengthy 2013 process (including recollections by longtime residents who participated in those deliberations), a vote was taken by show of hands, and failed to pass by a significant margin (only three “yes” votes were noted). Dues will continue to be based on dwelling number rather than lot size.
E. Vote on annual Resident Fees - As a result of this favorable 2026 financial result, Emily Tobias reported that the Board is recommending that the annual resident fee remain at $700 for fiscal year 2027 (which begins today). President Kathy Duman asked for and received a motion to that effect, which was seconded an approved by unanimous voice vote.

9. General Business
A. Current Woodland Park Director Terms (each for 3 full years)
2023-2026 … B. Gottlieb, M. Scruggs (Mark has decided not to stand for re-election)
2024-2027 … K. Horsburgh, K. Dahlquist
2025-2028 … K. Duman, K. Smith

B. Report from Nominating Committee – Kevin Smith and Kathy Dahlquist
1) Joel Birkmeier was nominated by the Board to replace Mark Scruggs
2) There were no new nominations from the floor
3) A motion was made approve the above slate of Bob Gottlieb and Joel Birkmeier, which was seconded and approved by unanimous voice vote.

C. Highline Internet Discussion:
Joel Birkmeier reported on the four-person committee which had been appointed at the August 2025 meeting to work with Highline to review their request to enter the Park with new lines to provide new fiber optic access, at Government expense. He described meetings and phone calls with highline reps over the past 10 months, in an attempt to learn what specific plans they had to bring the lines into the Park … i.e. digging along the road vs. using existing Cloverland telephone poles. He reported incomplete information provided by, as well as recently increased efforts by various Highline representatives to get WPA residents’ permission to dig in the park. Mark Scruggs reported serious concerns about any digging by them, which would most likely never be approved by the required 100% of WPA residents.

In the most recent two weeks, resident Kelly Smith began to interact with Highline executives, as well as Clark Township’s Mark Clymer, in an effort to keep pace with Highline’s intentions with respect to their fiber optic installation intentions in our Park, as well as to better understand our Association’s rights in the process. With appreciation for Kelly’s outstanding efforts, the committee has asked her to continue this work on our behalf. She was asked by Joel to report on her findings to date. The following is her summary of what she reported in her presentation to
the meeting:

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At last year’s HOA meeting, two representatives from Highline gave a presentation focused on bringing fiber optic to Woodland Park. They spoke of receiving a large grant from Michigan and their ROBIN Program for internet expansion to unserved locations in our area. Unserved locations are described as homes, businesses, and institutions without internet service available at a speed of 100/20 Mbps from at least one internet service provider. These funds come from the Capital Projects Funds which is managed by the US Treasury.
Highline’s initial plan was to use Cloverland’s existing poles in addition to placing underground fiber at locations within the private road. Any digging requires a signed Right of Entry form from every lot owner. As you’ve heard, our board agrees NOT to allow ANY digging by Highline. We’ve asked instead that Highline offer a plan for doing everything above ground using existing poles.
Mark Clymer, Clark Township Supervisor gave us copies of existing electric easements and we learned the 1952 right of way to Edison Sault Electric was for the line extension from the county road for the purpose of light and electricity. The existing Spectrum lines are on rented pole space from Cloverland. Mark Clymer was also instrumental in getting Highline’s senior executive in Michigan, Bruce Moore to visit Woodland Park this past Tuesday. Mr. Moore agreed digging was not feasible and that he’ll require his tech engineers to inspect our existing poles before asking Cloverland about renting pole space.

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Kelly will serve as the Association’s point person for talks with Highline. She will stay in touch with Bruce Moore, a Highline executive, who will hopefully be working with Highline’s engineers to determine how to set up service without digging in the Park. If it is determined that digging in the Park is required, every member must agree. It is the Board’s opinion that Highline’s ability to gain that 100% approval would be highly doubtful.

The next step will be for Kelly to keep the Board informed of her progress, and for the Board to report periodically to all residents and to coordinate with residents to determine how they would like to proceed.

10. Annual Dues: The $700 Annual dues are payable in August of each year. Members may also mail or drop off dues to Emily’s home until August 10 at 2092 S. Woodland Rd in Woodland Park.

11. Adjournment: Next year’s meeting will take place on Saturday, August 7, 2027, at the Distillery. We thank Jason for hosting the annual meeting at the Distillery. Kathy Duman adjourned the meeting.

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After the meeting, the Board met to elect the following officers for the coming year:

President: Kathy Duman
Vice President: Kip Horsburgh
Treasurer: Emily Tobias
Secretary: Bob Gottlieb
2026 Minutes Document

Woodland Park Association | 2558 S. Woodland Rd. | Cedarville, MI 49719 US

07/21/2026

Message from the WPA President;

Happy Summer Woodland Park Residents.

This is a reminder that the 2026 Annual Meeting will take place at the Distillery August 1st at 9am. Your annual dues will be expected at that time. Emily Tobias is our treasurer and will be in attendance to receive your dues.

The Les Cheneaux Island area experienced harsh weather conditions this past winter. I hope everyone came back to undamaged property.

If anyone has agenda items for the meeting, please email me at
[email protected]

Thank you and hope to see everyone at the meeting.

Kathy

07/29/2025

The 2025 Annual Meeting will take place on Saturday, August 2 at 9 a.m.
at The Les Cheneaux Distillery at 172 S. Meridian Street in downtown Cedarville.

08/10/2024

Annual Meeting - Minutes
Saturday, August 3, 2024, 9:00 a.m. at The Distillery

CALL TO ORDER
President Mark Scruggs called the meeting to order at 9:00 AM.

ROLL CALL
Secretary Bob Gottlieb called the roll, who determined there was a quorum of residents in attendance. There are 42 total dues paying lots in Woodland Park with two of the residents owning two lots each.

MINUTES OF 2023 MEETING
Bob Gottlieb advised that the minutes of the 2023 Annual Meeting had been previously emailed to all lot owners last August. A motion to approve those minutes was seconded and approved by unanimous vote.

REMEMBRANCE
Vice President Kathy Duman informed everyone that longtime resident Mr. Ed Hake passed away in early 2024. We held a moment of silence in his honor. If you know of any residents that passed that were not remembered during the meeting, please let us know and they will be remembered at next year’s meeting.

NEW RESIDENTS
Kathy Duman welcomed Todd Snyder to the park. He bought Mrs. Roach’s property.

RECOGNITION
Kathy Duman recognized Carol Hake for her 15+ years of loyal and outstanding service to Woodland Park. She retired from the Board after the meeting.

ROAD COMMITTEE REPORT
Joel Birkmeier, Road Commissioner, reported that after a wet and mild winter, the roads were in the worst shape they had been in for many years in March and April. As soon as it was dry enough, Sherlund added 20 loads of gravel in an ongoing project to improve the roadbed. After a light snow plowing year, some plowing funds were used for road grading to offset the higher cost of gravel and grading.

CAPITAL PROJECTS AND TREE COMMITTEE REPORT
Kip Horsburgh, Chairman, stated that the Park is much greener this year and becoming a healthier park. We will continue to remove dead trees within 30 feet of the road on park property with the ongoing goal of the greening of the park. Through the Tree Committee’s coordination, seven residents along Crooked Tree Lane paid for removal of their dead and dying trees on resident property and it looks much better and greener. Twenty-eight trees have been planted since we started the reforestation program in 2018, including Blue & Norway Spruce, Red Oak, and Sugar Maple. $4000 in donations was received for tree planting in 2023-24. We thank everyone for their tree donations to keep our park green and healthy. Due to higher-than-normal road grading and snow plowing costs, tree planting is postponed for the coming year.

Kip also reported that Cloverland clearcut and side-trimmed in June a section of the middle without any notification, leaving a mess of cut down trees, sawed tree limbs, and large chunks of wood. With quick action by Chris Horsburgh alerting Kip, we were able to get them stopped before they did any more damage. Cloverland is interested in protecting the top two bare wires on their power lines, so they regularly cut and trim branches that may touch or fall on these wires. With Kip agreeing to act as Woodland Park’s liaison, Cloverland has agreed to keep us informed of when they will be cutting and are also going to try and manage the cutting in a less aggressive manner, rather than completely clear the powerline.

FINANCE COMMITTEE REPORT
Emily Tobias, Accountant, reported that spending was slightly over budget for the 2023-2024 year. Higher than normal gravel/road grading costs and dead/fallen tree removal costs were the main reason for the overage. All contract labor and services have increased significantly since Covid. The Board advised to keep approximately one year’s expenses on reserve, hence the dues should increase to $700 for the 2024-2025 year. The 2024-2025 budget of $29,400 and fee assessment of $700 were approved unanimously by the residents.

Residents are encouraged to forward their checks for the total $700 fee to Emily Tobias by August 15. Please make checks payable to the Woodland Park Association.

Below is Emily Tobias’ address for your convenience:
2092 South Woodland Road
Cedarville MI 49719

NOMINATING COMMITTEE
Carol Hake and Wally Cordes reported that two Director seats (Carol Hake and Kip Horsburgh) will expire as of this July 31, and that Kip is willing to serve for another term. Carol has decided to retire so Kathy Dahlquist was nominated by the Board to replace Carol. With no additional nominations from the floor, the nominations were closed, and a vote was conducted. Kip Horsburgh and Kathy Dahlquist were elected to three-year terms. The vote was seconded and approved with no outstanding votes.
It was noted that the Director terms are now as follows:
2022-2025 W. Cordes, K. Duman
2023-2026 B. Gottlieb, M. Scruggs
2024-2027 K. Dahlquist, K. Horsburgh

GENERAL BUSINESS AND RESIDENT CONCERNS
Mary Baker reminded everyone to slow down and obey the speed limit and to stop at the entrance to the Park.
Mike Patrick gave his opinion on a letter that was sent by the Board to Allen & Mo Howell regarding their residential construction project and site.

ADJOURNMENT
Next year’s meeting will take place on August 2, 2025, at The Les Cheneaux Distillery in Cedarville.


ELECTION OF OFFICERS
At the conclusion of the meeting, the officers were elected for the 2024-25 year, as follows:

Kathy Duman, President
Mark Scruggs, Vice President
Bob Gottlieb, Secretary
Emily Tobias, Accountant


Respectfully Submitted,

Bob Gottlieb
Director and Secretary

07/08/2024

Woodland Park residents you are allowed to post on this page!

08/07/2023

Woodland Park Association, Inc.

Annual Meeting Minutes
Saturday, August 5, 2023, 9:00 am at The Distillery
​​​​​
CALL TO ORDER
President Mark Scruggs called the meeting to order at 9:00 AM.

ROLL CALL
Secretary Bob Gottlieb called the roll, who determined there was a quorum of residents in attendance. There are 41 total dues paying lots in Woodland Park with two of the residents owning two lots each.

MINUTES OF 2022 MEETING
Bob Gottlieb advised that the minutes of the 2022 Annual Meeting had been previously emailed to all lot owners last August. A motion to approve those minutes was seconded and approved by unanimous vote.

REMEMBRANCE
Vice President Kathy Duman informed everyone that longtime resident Mrs. Rowena Roach left Woodland Park due to health concerns. If you know of any residents that passed that were not remembered during the meeting, please let us know and they will be remembered at next year’s meeting.

NEW RESIDENTS
Kathy Duman welcomed Dave & Maggie Gottlieb to the park. They bought the old Landen Property last year.

RECOGNITION
Mark Scruggs recognized Wally Cordes, past President and Kip Horsburgh, past Vice President for their 12 years of loyal and outstanding service to Woodland Park. They have graciously agreed to complete their director terms and will remain active on Committee work.

ROAD COMMITTEE REPORT
Joel Birkmeier, Road Commissioner, reported that 10 loads of gravel were applied in an ongoing project to improve the roadbed. During the winter the snow plowing goal will be to plow enough to keep the road open but not “groomed”. The Board thinks this will reduce the number of road plowings and ultimately save money. The road will be graded one more time this fall as soon as we have the right weather conditions. Two culvert drains are plugged, which we will investigate and unplug this fall and inspect others. We will explore options to improve the park entrance with different gravel materials and estimate the costs.

CAPITAL PROJECTS AND TREE COMMITTEE REPORT
Kip Horsburgh, Chairman, stated that no capital projects are anticipated for the next year. We will continue to remove dead trees along the road on park property and the ongoing goal of the greening of the park. Mike Patrick suggested the removal of dead spruce trees near the entrance. Nineteen trees have been planted since we started the reforestation program in 2018, including Blue & Norway Spruce, Red Oak, and Sugar Maple. Due to higher-than-normal road grading and snow plowing costs, tree planting is postponed for the coming year. We have $700 from donations for future tree planting. We thank everyone for their tree donations to keep our park green and healthy. Bob Howell offered to spray Ortho Home Defense on the new spruce trees to stop spruce budworm.

FINANCE COMMITTEE REPORT
Emily Tobias, Accountant, reported that spending was within budget for the 2022-2023 year. Higher than normal road grading and snow plowing costs were offset by no new trees being planted. The Board advised to keep approximately one year’s expenses on reserve, the dues should be maintained at $600 for the 2023-2024 year. The 2023-2024 budget of $21,825 and fee assessment of $600 were approved unanimously by the residents. Bob Howell encouraged the board to maintain a capital/reserve account for future culvert remediation and other unanticipated expenses.

Residents are encouraged to forward their checks for the total $600 fee to Emily Tobias as soon as possible. Please make checks payable to the Woodland Park Association.

Below is Emily Tobias’ address for your convenience:
2092 South Woodland Road
Cedarville MI 49719

NOMINATING COMMITTEE
Carol Hake reported that two Director seats (Bob Gottlieb and Mark Scruggs) will expire as of this July 31, and that they were both willing to serve for another term. With no additional nominations from the floor, Carol closed the nominations and conducted a vote. Bob and Mark were re-elected to three-year terms. The vote was seconded and approved with no outstanding votes.
It was noted that the Director terms are now as follows:​​
​2021-2024 ​C. Hake, K. Horsburgh
2022-2025​W. Cordes, K. Duman
2023-2026​B. Gottlieb, M. Scruggs
​​
GENERAL BUSINESS AND RESIDENT CONCERNS
• In a note to the Board, Mary Baker reminded everyone about poison ivy and ticks in the park and if we can control it. The Board will place a picture of poison ivy on the website to help in identification. Kip Horsburgh discussed the difficulty in eliminating poison ivy. Kip and Mark will walk the park to see if there are areas that could be sprayed next spring.

• Residents were reminded to please keep home construction sites clean and tidy with no stored equipment or materials. Please consider using construction fencing along the road to prevent eyesores and allowing other residents to enjoy the park.

• The Board asked that contractors leave their dogs at home and not bring them to job sites in Woodland Park or at the very least, keep the dogs in their vehicle.

• Woodland Park owners were reminded about keep their dogs on leashes and control all aggressive dogs.

• Chris & Chrissy Horsburgh and Mary Baker were thanked for our beautiful entrance.

• The Board encouraged all residents to slow down to 15 mph.

• We thanked everyone for taking care of the dead trees on their properties, especially along the parkway. There are still some who need to address these dead eyesores to help keep the park looking green and healthy.

ADJOURNMENT
Next year’s meeting will take place on August 3, 2024, at The Les Cheneaux Distillery in Cedarville. The 2023-24 annual fees of $600 are due by August 31, 2023. Please deliver or mail to Emily Tobias at her home on Woodland Road.

ELECTION OF OFFICERS
At the conclusion of the meeting, the officers were elected for the 2023-24 year, as follows:
Mark Scruggs, President
Kathy Duman, Vice President
Bob Gottlieb, Secretary
Emily Tobias, Accountant/Treasurer

Respectfully submitted,

Bob Gottlieb
Director and Secretary

Web Page Link: https://www.facebook.com/pages/Woodland-Park-Association/241269569304810?ref=hl

Woodland Park Association is a private homeowner's association located in Cedarville (Clark Twp), Michigan and considered the prime of the Les Cheneaux Island properties. It's beauty and solitude is maintained by property owner annual dues. Walter Cordes

07/23/2023

Hello Everyone,

We wanted to send out a reminder and notice of location change for this years Annual Meeting. This years Annual Meeting will take place on Saturday, August 5 at 9 am at The Les Cheneaux Distillery at 172 S. Meridian Street in downtown Cedarville. Snows Bar could not accommodate us this year, so we look forward to seeing you at the Distillery!
Sincerely,

Your Woodland Park Board

05/30/2023

Spring 2023 Newsletter

Spring Greetings from Woodland Park ---

It’s been a cool, wet spring in Cedarville, but Woodland Park is starting to green up as spring growth has been slow to arrive. We are looking forward to everyone arriving back in the park in the coming weeks. For those of you who have not yet made your first visit, we wanted to provide this brief update on general conditions in the park.

ROAD CONDITIONS

The winter was not particularly cold but there were snowstorms before Christmas and again in late March and early April. Each of these snowstorm events were followed by warmer than usual periods which thawed things out somewhat, creating wet conditions into the spring. These freeze/thaw events took a toll on our roads, with potholes being a problem into late April. Because of the wet conditions, the roads were not graded until late April and again in late May. The good news is that no additional gravel was added due to the work we did last year building back the road base layer of gravel. As a result, we are hopeful that the road will have good driving conditions throughout the summer.

As you may know, Joel Birkmeier has been overseeing/helping out with Woodland Park Road maintenance. While Joel is currently not a member of the board, the board recognized his valuable work and voted unanimously to appoint him WPA Road Commissioner. The Road Commissioner will act as an ex-officio member of the WPA Board and will report to the Board.

FALLEN AND DYING TREES

The center of the park looks especially green for late May, perhaps due to some warm weather this past month. The tree and plant growth in the east end of the park continues to become denser, as we steadily recover from the spruce budworm tree removal several years ago. There seem to be fewer fallen trees than in the past few winters, and we will be removing the few that are down in our common areas near the road.

Several areas of dying spruce tree growth continue to “gray out,” due to dead or nearly dead trees that are still standing on both common and resident properties. We ask that residents consider removing dead trees on their individual properties, especially near the road, that might cause damage to property or electric / phone / TV cables. We also hope that you consider removing any saw-cut, downed trees, which make our drives and walks through the park less sightly.

If you see any specific tree(s) in the center of the park that you think pose a potential danger to property or electric lines, please let us know.

EVER-PRESENT FIRE CONCERNS

Perhaps you have already heard about the catastrophic fire loss on Boot Island in recent days. While an entire house burned to the foundation, there were no injuries or loss of life, as no one was present on the property at the time of the fire.

Quick response by local fire departments, combined with significant rain the night before, helped prevent the adjacent trees and buildings from catching fire. Let this sad event serve as a reminder of how important it is to minimize fire risk in our park. We urge everyone to take extra care regarding any activities during the dry season, including holiday fireworks.

It may also be a good time to review your property insurance coverage.

NEW TREES

In 2021, the board approved $3000 to plant 6 new trees in the fall of 2021. After those six trees were planted, generous donations were received totaling $2674 from Chris and Crissy Horsburgh, Kip and Jean Horsburgh, and Wendy Treacher allowing us to plant an additional 5 trees in the spring of 2022. After planting 11 new trees in the middle of the park over the past few years and due to the high cost of snow plowing over the past winter, the board decided to postpone further planting of trees in the park until operation costs are back to normal levels.

Wendy Wurtzburger’s (Bentley) donation of $600 was received by the board and will be utilized for tree planting in the future. We encourage donations, small or large, from any other residents wishing to help advance this ongoing re-foresting initiative.


BOARD CHANGES

After serving as your WPA President and VP, respectively, for the past 12 years, Wally Cordes and Kip Horsburgh have decided to step down from their officer positions. Happily, they have graciously agreed to remain on the Board to continue helping as needed on committee work.

We all owe Wally and Kip a debt of gratitude for their steady, effective service to Woodland Park over the past decade, and we look forward to thanking them more formally at this year's Annual Meeting on August 5 at 9 am at Snows Bar.

During a Board meeting via Zoom on May 3, the Board elected the following officers for 2023:

President – Mark Scruggs
Vice President – Kathy Duman
Secretary – Bob Gottlieb
Treasurer/Accountant – Emily Tobias

05/04/2023

On Wednesday, May 3rd, 2023, the Woodland Park Directors met in a working session to review the current budget and expenses to date and to appoint a new slate of Officers for the 8/2022 through 9/2023 fiscal year. The appointments are as follows:
Woodland Park Board Directors in 2022-23 are:

Mark Scruggs, President
Kathy Duman, Vice President
Bob Gottlieb, Secretary
Emily Tobias, Treasurer/Accountant
Walter Cordes, Director
Carol Hake, Director
Kip Horsburgh, Director

Joel Birkmeier, Chairman of Roads Committee

Minutes:

Woodland Park Association
Board Meeting Minutes
Via Zoom
Wednesday, May 3rd, 2023 at 4pm

CALL TO ORDER
President Walter Cordes called the Zoom meeting to order at 4:05pm and confirmed a quorum was present via Secretary Mark Scruggs. Present were: Walter Cordes, Kip Horsburgh, Mark Scruggs, Kathy Duman, Bob Gottlieb and Emily Tobias. Carol Hake was not present. Additionally, Joel Birkmeier, Ad Hoc Chair of the Street Committee, was present.

The first order of business was introduced by Walter Cordes; establishing a slate of Officers for the period of 8/2022 thru 8/2023, as this was not possible after the August 2022 annual meeting. Motions were made to nominate Mark Scruggs as President, Kathy Duman as Vice President, Bob Gottlieb as Secretary and Emily Tobias as Treasurer/Accountant. The nominations were seconded and all voted aye to the new slate.

Walter Cordes then turned the meeting over to the new President, Mark Scruggs.

Mark Scruggs then followed the remaining of the Agenda as follows;

Budget:
A. High snow plowing costs $62.50/hr and $700 per grading were discussed. Joel Birkmeier will discuss with Sherlund Excavation adjusting the level of snow plowing from Groomed (3 to 4 times per event) to Accessible (1 to 2 times per event).

B. The Board authorized grading in May but no additional gravel will be added until next year’s budget (fall of 2023) allows. Ten more loads of gravel are anticipated.

C. Mark Scruggs reported that 16 trees have been planted to date, but that due to budgetary constraints we will likely not plant additional tree during the current budget.

D. Walter Cordes and Kip Horsburgh reported that Rowena Roach has moved to a care facility and that her son Richard will be the point of contact of the now vacant cottage.

E. Joel Birkmeier reported and offered to improve our communications with the lot owners and offered to assist with transmitting information via a sophisticated software program that he is familiar with. Mark Scruggs and Kathy Duman offered to assist with communications of meeting minutes, billing, notices and other important information. Potentially there will be an email link on future correspondence for recipients to ask questions, as well as our Face book link.

F. Walter Cordes asked if Zoom meeting can be used more in the future and all agreed that it was appropriate and a time savings measure.

G. Kip Horsburgh reported that we need to make assignments of responsibilities and that the most qualified/experienced member of the Board should be selected, depending on the nature of the task. This will help to involve all members of the Board as well as WPA lot owners.

The meeting adjourned at 5:05pm.