17/06/2026
Kia ora koutou,
Notice is hereby given that the Annual General Meeting of Tennis Otago Incorporated will be held as follows:
AGM Details
Date: Thursday 6 August 2026
Time: 7:00pm
Location: Stevenson Centre
Format: In person
Business of the AGM
The AGM will consider the following business:
• Confirmation of minutes of the previous AGM
• Receipt of the Annual Report
• Receipt of the Annual Financial Statements and Auditor/Reviewer’s Report
• Election of Elected Board Members - 2 vacant
• Appointment of Auditor or Reviewer
• Approval of membership fees (if applicable)
• Consideration of any motions or constitutional amendments properly submitted
• Any other business permitted under the Constitution
Board Elections
In accordance with the Constitution:
• Notice is given of the following Board vacancies: 2 Elected Positions, 4 Appointed Positions
• The Board Appointments Panel (BAP) has been convened and will manage the nomination and assessment process
• Nominations will be assessed and a list of Suitable Nominees will be circulated with the AGM agenda
• Nominations for the Elected positions, should submit a brief profile and reason for nomination to [email protected] by no later than 7 July
Submission of Business
Members are invited to submit business for consideration at the AGM.
Constitution amendments
• Must be received no later than: 25 June 2026 (42 days prior)
General motions
• Must be received no later than: 7 July 2026 (30 days prior)
All submissions must be sent to: [email protected]
Late submissions will not be accepted.
AGM Agenda and Papers
The full AGM agenda and supporting documentation will be circulated no later than 16 July 2026 (21 days prior)
Delegate Appointment
Voting Member organisations must appoint their delegates
Delegate details must be received no later than 3 August 2026
Further details will be provided closer to the meeting.
Additional Information If you have any questions regarding the AGM, nominations, or process, please contact: [email protected]
