An inclusive sports provider who believe in creating a level playing field when it comes to playing sport so no child is left watching from the sidelines. PRIVACY POLICY
Privacy Policy completed: 25th February 2024
Our contact details:
E-mail: [email protected]
The type of personal information we collect:
We currently collect and process the following information:
Personal identi
fiers, contacts and characteristics (for example name and contact details)
Parent/Guardian name
Parent/Guardian email address
Address
Phone number
Child’s name
Child’s date of birth
Child’s age
Child’s gender
Required medical condition information
How we get the personal information and why we have it:
Most of the personal information we process is provided directly by you. Personal information we collect is used only to provide appropriate care for your child, maintain our service to you, and communicate with you effectively. Our lawful basis for processing the personal information relating to you and your child is so that we can fulfil our contract with you. Our legal condition for processing any health-related information that you provide about your child is so that we can provide appropriate care for that child. Under the General Data Protection Regulation (GDPR), the lawful basis we rely on processing this information are:
Your consent - you are able to remove your consent at any time. You can do this by contacting [email protected]
We have a contractual obligation
We have a legal obligation
We have a vital interest
We need it to perform a public task
We have a legitimate interest
How we store your personal information:
Your information is securely stored. Any personal information we keep will be for a maximum of one year or until you cease to attend any Hot Shots provision indefinitely. We will then dispose of your information by erasing it from our systems
Your data protection rights:
Under data protection you have the following rights:
Your right of access - you have the right to ask us for copies of your personal information
Your right of rectification - you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. Your right to erasure - you have the right to ask us to erase your personal information in certain circumstances
Your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information in certain circumstances
Your right to object to processing - you have the right to object to the processing of your personal information in certain circumstances. Your right to data portability - you have the right to ask that we transfer the personal information you gave to us to another organisation, or to you, in certain circumstances. If you make a request, we have one month to respond to you. Please contact us at [email protected] if you wish to make a request. How to complain:
If you have any concerns about our use of your personal data you can make a complaint to us at [email protected]
You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 113
ICO Website: https://www.ico.org.uk
